Privacy Notice: Notification in Agreements
Last update: 01/10/2025
NxtPort (hereinafter “NxtPort”, “we” or “us”) attaches great importance to the protection of personal data. Personal data means any information relating to an identified or identifiable natural person (hereinafter “data subject”, “you” or “your”). Your personal data will always be protected by us in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, repealing Directive 95/46/EC (General Data Protection Regulation or “GDPR”), including any applicable current or future national or international legislation implementing or replacing the GDPR (hereinafter jointly referred to as “Applicable Data Protection Law”).
This notice regarding the processing of your personal data (hereinafter “privacy notice”) was drafted to clearly inform you about the processing of your personal data and your rights as a data subject. Please read this document carefully and contact us with any questions by using the contact details in section 9 below.
1. Scope of this notice
This privacy notice applies to the processing of personal data of the following categories:
- persons involved in this agreement and any related communication.
2. Controller of the processing
The controller of this processing is NxtPort BV, with enterprise number 0429.672.881 and registered office at Sint-Pietersvliet 7, 2000 Antwerp, Belgium.
The Data Protection Officer of NxtPort can be contacted via dpo@nxtport.com.
3. Overview of the processing
| (Personal) data | Purpose | Legal basis |
| Contact details of persons involved in this agreement and any related communication, such as name, function, company name, company address, business phone number, email address, mobile number | – Ensuring smooth communication between the contracting party or certain persons involved in this agreement (on behalf of the contracting party) and NxtPort, within this agreement or a future agreement concluded with NxtPort in which the contracting party is involved. In this way, the contracting party can always be contacted in the context of a new or ongoing agreement with NxtPort. – Ensuring the proper performance of the agreement. | Performance of the agreement to which the data subject is a party. |
4. Source of the personal data
NxtPort only processes the personal data it directly obtains from the contracting party. In addition, NxtPort also processes personal data of persons involved in the agreement, which the contracting party provides to us or which these persons provide themselves through communication with NxtPort. NxtPort relies on the contracting party to provide this notice to all such persons.
5. Categories of recipients
Your personal data will not be disclosed to third parties in the context of these processing activities.
6. International transfers
Your personal data will not be transferred outside the European Economic Area.
7. Retention period
NxtPort will retain your personal data for as long as necessary to achieve the purposes described in section 3. Afterwards, the personal data will be deleted. For more information in this regard, you may always contact dpo@nxtport.com.
8. Your rights as a data subject
In accordance with the Applicable Data Protection Law, you may exercise the following rights (where applicable):
- You may request access to and obtain a copy of all personal data we have processed about you.
- You may also request that your personal data that is incorrect or incomplete be corrected or completed.
- You may request the erasure of your personal data.
- You may object to the processing of your personal data, request us to restrict the processing of your personal data, or request the portability of your personal data.
- You may also object free of charge to the processing of your personal data for direct marketing purposes by contacting NxtPort at the address below or by using the unsubscribe link included in each direct marketing communication.
- Where we collect and process your personal data on the basis of your consent, you may withdraw your consent at any time. Withdrawal of your consent does not affect the lawfulness of any processing carried out based on your consent before its withdrawal.
You may exercise these rights by sending an email to the following address: dpo@nxtport.com. We will handle your request in accordance with the Applicable Data Protection Law.
Finally, you also have the right to lodge a complaint with the Belgian Supervisory Authority (link).
9. Contact details
NxtPort is responsible for the collection and use of your personal data as described in this privacy notice. You can contact us at dpo@nxtport.com.
10. Updates to this privacy notice
We may update this privacy notice from time to time to comply with business, legal or technical developments. When we update our privacy notice, we will take appropriate measures to inform you, depending on the significance of the changes and the legal requirements in this respect.